Picture yourself stepping into a sunlit courtyard where olive branches sway in the breeze, or exploring a centuries-old estate carved into rugged hillsides. Wedding venue sourcing turns these moments of wonder into a curated journey, guiding you to places that resonate with your story. Whether it’s a hidden seaside villa bathed in sunset hues or an intimate vineyard nestled among rolling hills, we sift through Spain’s finest settings so you don’t have to.
Every venue is chosen for its character, its light, its landscape, its very soul, so your celebration feels as genuine and vibrant as your love.
Wedding venue sourcing is a tailored service that begins with understanding your vision, style and practical needs. Your specialist then researches and handpicks potential locations, fincas, castles, coastal retreats or urban lofts, that align with your criteria. We organise in-person or virtual tours, evaluate key logistics like capacity, catering options and permits, and negotiate dates and contracts directly with venue managers.
The result is a seamless process that delivers the perfect backdrop for your celebration, leaving you free to focus on making memories.
Wedding venue sourcing is a personalised service that removes the hassle of locating and securing the perfect backdrop for your celebration. It starts with an in-depth consultation to define your style, budget and guest numbers. Your specialist then curates a tailored shortlist of fincas, castles, vineyards or beachfront estates across Spain, arranging physical or virtual tours so you can experience each space firsthand. They assess logistics, catering options, accommodation, permits and technical requirements, before negotiating dates, deposit terms and contracts directly with venue managers, ensuring you secure the best value and a flawless booking process.
Initial needs assessment: style, guest count, location and budget
Curated shortlist: hand-picked venues matching your vision
Guided tours: €100 per physical or virtual visit (travel fees may apply)
Logistics review: catering, accommodation, permits and onsite amenities
Contract negotiation: date holds, deposits and favourable terms
Our transparent fee structure makes budgeting simple. We charge a €180 sourcing fee for your first venue, plus €100 for each additional venue we research and propose. Whether you prefer an in-person walk-through or a virtual tour, each visit is priced at €100. Please note that additional travel charges may apply for tours outside our central service areas. There are no hidden costs, everything is laid out up front so you know exactly what to expect.
First venue sourcing: €180 flat fee
Each additional venue: €100 flat fee
Physical or virtual tour: €100 per visit
Travel surcharges: Applied for locations beyond standard radius
No hidden fees: Full pricing disclosed before any site visits
**All fees are exclusive of a 20% IVA (VAT) Fee**
Schedule a consultation to discuss your wedding vision!
We’ll handle venue sourcing & guided tours, legal and logistics coordination, bespoke ceremony and reception design, and curated floral and décor styling.
On the creative side, we offer professional photography, cinematic videography, and real-time social media content creation. Your guests will travel in style with luxury transportation and accommodation planning, dine on menus crafted by top caterers and mixologists, and enjoy seamless entertainment bookings.
Finally, our expert planners oversee on-the-day coordination, so you can relax and savor every moment. Explore our services to see how we bring your unique vision to life.
Choosing our Wedding Venue Sourcing & Tour Services means you’ll enjoy a seamless, stress-free path to finding the perfect backdrop for your celebration. From the initial consultation through guided on-site or virtual visits, our experts handle every detail, researching venues that match your style, arranging visits, and negotiating terms on your behalf.
This personalised approach not only saves you hours of online searching and endless calls, but also gives you insider access to exclusive locations across Spain. You’ll gain peace of mind knowing logistics, capacity, catering options, permits, are all vetted ahead of time, so you can focus on bringing your vision to life.
Service | Fee |
---|---|
First venue sourcing | €180 + IVA |
Each additional venue sourcing | €100 + IVA |
Physical or virtual tour (per visit) | €100 + IVA |
Travel surcharge | May apply beyond standard radius |
Time Savings: We shortlist venues and coordinate tours, freeing you from exhaustive research
Insider Access: Tap into our network of exclusive fincas, castles, vineyards and coastal estates
Expert Negotiation: Secure the best rates, date holds and contract terms without lifting a finger
Logistics Management: Capacity checks, catering options and permit coordination handled for you
Personalised Experience: Bespoke recommendations and guided tours (in-person or virtual) tailored to your style and budget
Venue Sourcing & Tours | We expertly source and tour secure idyllic Andalucia wedding venues, from luxurious beachfront villas to rustic countryside fincas, perfectly tailored to your unique vision and style. See our hand selected Wedding Venues
Wedding Planning Services & Packages | Our professional Andalucia wedding planners meticulously handle every detail, from budgeting and guest logistics to design aesthetics, crafting personalised, stress-free celebrations. Also see our: Wedding Packages
On-Day Wedding Coordination | Our dedicated on-the-day wedding coordinators ensure your Andalucia celebration flows seamlessly by managing timelines, vendors, and guest arrangements, so you can enjoy your special day.
Vendor Sourcing & Management | Leveraging our trusted network of premium local suppliers, from top caterers and talented DJs to photographers and florists, we seamlessly manage all vendor interactions.
To learn everything about our venue sourcing & tour process, from fees and timelines to tour formats and legal requirements, please explore our FAQ. When you’re ready to find Spain’s most stunning wedding backdrops, book a personalised consultation and we’ll craft a tailored shortlist just for you.
Beyond sourcing and guided tours, our team manages contract negotiations and logistics, coordinates bespoke floral, décor and catering details, and arranges luxury transportation and accommodations.
Whether you dream of exchanging vows in a cliff-top finca, a beachfront villa or a historic castle, we make your venue search seamless, comprehensive and genuinely enjoyable.
Our sourcing fee covers a detailed needs analysis, curation of a bespoke shortlist and initial outreach to venue managers. You’ll receive professional recommendations tailored to your style, capacity and budget. Any additional venue proposals beyond the first are charged at €100 each, and each physical or virtual tour is €100. Travel surcharges may apply for locations outside our central service area. This structure ensures you only pay for additional research or in-depth visits you truly need, keeping costs transparent and under your control.
First venue sourcing: €180 flat fee
Additional venue proposals: €100 each
Physical or virtual tours: €100 per visit
Travel surcharges: Applied where necessary
Transparent invoicing: All fees agreed before work begins
We recommend beginning venue sourcing at least 9–12 months before your wedding date, especially for peak seasons (May–October). This lead time allows us to research availability, negotiate dates and arrange tours before venues fill up. If your wedding is during a quieter season or on a weekday, you might start 6–9 months ahead. Early engagement also gives you breathing room to refine your criteria and explore more options without feeling rushed. Starting sooner maximises your chance of securing your dream venue on your ideal date.
Peak season (May–Oct): 9–12 months ahead
Off-peak/weekday: 6–9 months ahead
Destination weddings: 12+ months for international bookings
Short notice: We can fast-track searches at request
Flexible timing: We adapt schedule to your planning pace
Absolutely. We offer a hybrid approach to fit your needs. Physical tours let you experience a venue’s atmosphere in person, while virtual tours provide high-resolution walkthroughs via video call. You can choose any combination, perhaps an in-person visit for your top choices and virtual viewings for secondary options. We manage all scheduling, send calendar invites with tech links, and provide detailed follow-up notes. For virtual visits, we ensure optimal lighting and camera angles so you can evaluate each space as if you were there.
Hybrid flexibility: Combine in-person and online tours
Tech setup: We handle video-call links and walkthrough protocols
Detailed recaps: Photos and notes shared after each tour
Time-zone coordination: Schedules tailored to your availability
No extra effort: We manage all bookings and follow-ups
Yes, over the years we’ve cultivated relationships with a range of venues, fincas, castles, wineries and coastal estates, across Andalusia, Catalonia, Madrid and the Balearics. These connections sometimes grant us early notice of availability, preferred rates or complimentary upgrades. While we can’t guarantee exclusive discounts at every property, our insider status frequently means better terms and streamlined communication. We transparently disclose any perks or limitations upfront so you can benefit from our network without surprises.
Insider access: Early availability alerts for popular dates
Preferred rates: Negotiated pricing where possible
Complimentary extras: Upgrades or amenity inclusions on occasion
Transparent disclosure: All perks and restrictions explained
Nationwide reach: Partnerships in major regions and hidden gems
Typically, we present 1-3 venues that best match your brief. Our criteria include capacity, style, location, budget, logistical requirements (catering, parking, acoustics) and any special requests (pet-friendly, wheelchair access, views). We also consider seasonal light, travel distance for guests and backup options for weather. Each shortlisted venue comes with pros and cons, so you can compare them effectively. Should you want more or fewer options, we adjust according to your preference.
Standard shortlist: 1-3 top matches
Capacity fit: Guest count vs. venue size
Style alignment: Architectural and décor aesthetics
Logistics review: Amenities, permits and accessibility
Custom filters: Any unique needs (e.g. pet-friendly, eco-certified)
Absolutely, we understand that personal taste is highly specific. If you’re not completely satisfied with the initial shortlist, you may request additional rounds of research at the standard fee of €100 per new venue proposal. We’ll revisit your feedback, refine the brief and expand our search to include alternative regions or venue types. Our aim is to keep iterating until you find a location that resonates with your vision, with full transparency around any additional costs.
Additional proposals: €100 per extra venue
Brief refinement: Feedback-driven adjustments
Expanded search: New regions or venue categories
Rapid turnaround: Additional options within 5–7 business days
No hidden fees: All extra research billed at agreed rates
Yes, we act as your advocate every step of the way. Once you’ve selected a venue, we negotiate date holds, deposit schedules and any special terms (e.g. blackout dates, catering minimums). We review contracts line by line to ensure clarity on cancellation policies, insurance requirements and permit obligations. If permits are needed, for music, fireworks or drone operation, we coordinate with local authorities and handle submissions. You simply approve each step; we manage the paperwork and follow-ups.
Travel costs are billed separately to keep our sourcing fees as low as possible. For in-person tours beyond a 30km radius of our base, we calculate mileage or public-transport fares and include them as a transparent surcharge. If overnight stays are required, particularly for international or remote locations, we’ll estimate accommodation fees in advance and seek your approval.
Mileage/public transport: Applied beyond 50 km radius
Overnight stays: Pre-approved accommodation costs
Detailed breakdown: All surcharges disclosed upfront
Expense receipts: You receive invoices for all outlays
Definitely, we offer holistic vendor coordination as part of our sourcing tours. If you’d like to combine a venue visit with catering tastings, floral mock-ups or AV walkthroughs, we’ll schedule and confirm each appointment. We liaise with caterers, stylists and technical teams so that your tour day runs smoothly. Fees for additional vendor sessions are negotiated separately but can often be bundled for convenience. This one-stop approach saves you juggling multiple calls and dates.
Multi-vendor scheduling: Catering, décor and tech demos
Single-day coordination: Back-to-back appointments
Bundled pricing: Where vendor packages allow
On-site liaison: We ensure everyone arrives on time
Follow-up summaries: Notes and photos from each meeting
We maintain a strict no-refund policy: once you’ve paid and we’ve begun venue research or scheduled tours, fees are non-refundable. If you need to change your date, we’re happy to adjust bookings subject to our availability, but a €25 amendment fee applies per venue originally sourced. Any travel or accommodation arrangements we organised follow the respective vendors’ non-refund terms; we’ll assist you in seeking credits where possible. This approach ensures you have full clarity on costs if plans shift, while still providing the flexibility to update your dates as needed.
No refunds at any stage once payments are made
Date-change fee: €25 per originally sourced venue
Rescheduling is subject to our team’s availability
Travel/accommodation remain non-refundable per vendor policies
Transparent contract clearly outlines all terms and fees
We maintain a strict no-refund policy: once you’ve paid (all fees subject to IVA) and we’ve begun venue research or scheduled tours, payments are non-refundable. If you need to change your date, we’re happy to adjust bookings subject to our availability, but a €25 + IVA amendment fee applies per venue originally sourced. Any travel or accommodation arrangements we organised follow the respective vendors’ non-refund terms; we’ll assist you in seeking credits where possible. This approach ensures you have full clarity on costs if plans shift, while still providing the flexibility to update your dates as needed.
No refunds at any stage once payments (plus IVA) are made
Date-change fee: €25 + IVA per originally sourced venue
Rescheduling is subject to our team’s availability
Travel/accommodation remain non-refundable per vendor policies
Transparent contract clearly outlines all terms, fees and IVA treatment
While we pour every ounce of our expertise into sourcing venues that match your style, budget, and guest count, it’s impossible to promise a perfect fit on the first try. Instead, we commit to doing our utmost: hand-selecting each property, conducting thorough site visits (real or virtual), and negotiating with managers to secure favourable terms. If none of the initial options resonate, we offer additional rounds of research at the same sourcing rates. Our goal is to guide you toward the venue that best captures your vision, even if the journey takes a few more steps.
Best-effort commitment: We leverage our network and experience on your behalf
Additional rounds available: More options at standard sourcing fees if needed
Transparent expectations: We clarify that “perfect” is subjective, but we aim high
Collaborative feedback: We refine our shortlist based on your input each step
Flexible adjustments: Scope can expand or shift until you feel confident in your choice
"Our wedding in Spain was everything we dreamed of and more. WeddingVenues.ES guided us from selecting the perfect venue to coordinating every intricate detail. Our day was flawlessly executed, and our guests still rave about the magical atmosphere created by their expert team."
"Choosing a wedding venue in Marbella through WeddingVenues.ES was the best decision we ever made. The breathtaking coastal views, luxurious surroundings, and impeccable planning services transformed our celebration into an unforgettable experience. Every detail was handled with care, making our day truly special."
"Sotogranda provided a uniquely enchanting backdrop for our wedding. WeddingVenues.ES ensured every element was perfectly in place—from the elegant décor to the seamless coordination on the day. Our celebration was romantic and stress‑free, exactly as we had envisioned."
"Our Ibiza wedding was a dream come true. The vibrant ambience and stunning views of the venue, combined with the expert planning support from WeddingVenues.ES, created an atmosphere of pure magic. Our celebration was lively yet elegant, and our guests are still talking about the experience."
"Mallorca offered the ideal blend of natural beauty and refined elegance for our wedding day. WeddingVenues.ES’s dedicated planning team ensured every detail was meticulously managed, from venue selection to the final flourish. Our celebration was filled with romance, joy, and unforgettable moments."